Strategies for effective physics plan and chart review in radiation therapy: Report of AAPM Task Group 275 Journal Article

   

Authors:	Ford, E.; Conroy, L.; Dong, L.; de Los Santos, L. F.; Greener, A.; Gwe-Ya Kim, G.; Johnson, J.; Johnson, P.; Mechalakos, J. G.; Napolitano, B.; Parker, S.; Schofield, D.; Smith, K.; Yorke, E.; Wells, M.
Article Title:	Strategies for effective physics plan and chart review in radiation therapy: Report of AAPM Task Group 275
Abstract:	Background: While the review of radiotherapy treatment plans and charts by a medical physicist is a key component of safe, high-quality care, very few specific recommendations currently exist for this task. Aims: The goal of TG-275 is to provide practical, evidence-based recommendations on physics plan and chart review for radiation therapy. While this report is aimed mainly at medical physicists, others may benefit including dosimetrists, radiation therapists, physicians and other professionals interested in quality management. Methods: The scope of the report includes photon/electron external beam radiotherapy (EBRT), proton radiotherapy, as well as high-dose rate (HDR) brachytherapy for gynecological applications (currently the highest volume brachytherapy service in most practices). The following review time points are considered: initial review prior to treatment, weekly review, and end-of-treatment review. The Task Group takes a risk-informed approach to developing recommendations. A failure mode and effects analysis was performed to determine the highest-risk aspects of each process. In the case of photon/electron EBRT, a survey of all American Association of Physicists in Medicine (AAPM) members was also conducted to determine current practices. A draft of this report was provided to the full AAPM membership for comment through a 3-week open-comment period, and the report was revised in response to these comments. Results: The highest-risk failure modes included 112 failure modes in photon/electron EBRT initial review, 55 in weekly and end-of-treatment review, 24 for initial review specific to proton therapy, and 48 in HDR brachytherapy. A 103-question survey on current practices was released to all AAPM members who self-reported as working in the radiation oncology field. The response rate was 33%. The survey data and risk data were used to inform recommendations. Discussion: Tables of recommended checks are presented and recommendations for best practice are discussed. Suggestions to software vendors are also provided. Conclusions: TG-275 provides specific recommendations for physics plan and chart review which should enhance the safety and quality of care for patients receiving radiation treatments. © 2020 American Association of Physicists in Medicine
Keywords:	adult; controlled study; drug safety; note; drug megadose; quality control; radiotherapy; medical record review; oncology; risk assessment; radiation oncology; quality assurance; brachytherapy; external beam radiotherapy; photons; software; photon; physics; radiation treatments; surveys; high-dose-rate brachytherapy; proton therapy; failure modes; radiotherapy treatment; human; female; article; proton beam therapy; physicist; plan review; tg275; failure mode and effects analysis; medical physicists; proton radiotherapy
Journal Title:	Medical Physics
Volume:	47
Issue:	6
ISSN:	0094-2405
Publisher:	American Association of Physicists in Medicine
Date Published:	2020-06-01
Start Page:	e236
End Page:	e272
Language:	English
DOI:	10.1002/mp.14030
PUBMED:	31967655
PROVIDER:	scopus
PMCID:	PMC9012523
DOI/URL:	https://www.scopus.com/inward/record.uri?eid=2-s2.0-85083429453&doi=10.1002%2fmp.14030&partnerID=40&md5=ad19cc77014346d4d461fb045fb8b8ba
Notes:	Article -- Export Date: 3 August 2020 -- Source: Scopus

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